Attendance

 

 

2020-2021 Attendance/Tardy/Early Dismissal Reporting

 

ATTENDANCE REPORTING


If your child(ren) will be absent from school, we need to know as soon as possible. There are several ways to notify the office, simply choose the easiest method for you. For each method, please include the student's first and last name, grade, reason for absence, and your name. 

If you forget to notify the office in the morning, our automatic attendance dialer will leave you a message. With this reminder, please connect with PPA as soon as you are able.

As we work to control the spread of COVID-19, we ask that you help us to keep our staff and students safe by sharing as much as you can about your student's absence and illness, and if any member of your family has been exposed or is currently isolating due to COVID-19. If you have questions or concerns about your student's illness, please contact your student's primary care provider, and collaborate with your school nurse consultant.


TARDY/LATE ARRIVAL

When a student arrives later than 8:15am, a parent must sign them in regardless of grade.  


Due to Covid-19, our check in process has been modified. Remember to stay socially distanced as you wait to check your child into school. Parents/Guardians will be met at the front doors and will not be coming inside the building. This process is to minimize contact and ensure everyone’s safety:

  • Student and parent/guardian come to the front doors/main entrance.
  • Student has temperature taken and is given a tardy slip to go to class.
  • Parent/Guardian gives their name and the reason for the tardy/late arrival to office staff.
  • Office staff will write the information, not the parent/guardian.
  • If the student has a temperature of 100.4 or higher, the parent/guardian and student may either wait in their car for 30 minutes and return for a retest, or the parent/guardian may take the student home for the day (and office staff will mark the absence).

Middle School students will be considered tardy after 8:00am. After 8:15am, middle school students will be considered a late check-in and will be given a hall pass.
Elementary students will be considered tardy from 8:15 to 8:25am. After 8:25am, elementary students will be considered a check in and given a hall pass.

EARLY DISMISSAL

When you need to pick up your student(s) early, the office works to help the process be more efficient. You may use the exact same methods as listed for attendance reporting, and we will work to have your student(s) waiting to meet you at the front doors. We will need to see your ID in order to check your student out for the day. **Remember to let us know the time you need to pick up your student(s) and the reason they need to leave school.**

We will either call the student directly from class to meet the parent/guardian at the main entrance, or we will give the student an Early Dismissal Pass (yellow). This pass allows students to dismiss themselves (say goodbye) to their teacher, gather their belongings and meet you at the main entrance. Keep in mind, 2:45pm is the cut-off for picking up students before driveline begins.

REMOTE LEARNING/AT-HOME LEARNING

When your student needs to stop working for an appointment, PPA needs to know for attendance reporting purposes. You may use either of the following methods:

In your communication,  please include the student's first and last name, grade, reason for absence, the duration of time your student will be offline and your name.

 

General Attendance Guidelines
 
 
Teachers are expected to plan content-rich, academically rigorous lessons for each period of the day, and therefore, attendance at school is critical. NO student will be allowed to participate in after school or extracurricular activities if the student has not attended school on the day of the activity.
 
Parker Performing Arts School Absence Policy will be strictly enforced. After 10 days of absence, either excused or unexcused, we will send an attendance warning letter with a record of absences. This warning may trigger an attendance conference with assistant principal or an attendance contract designed to end excessive absences. A student may be referred for legal proceedings if truancy persists.

Student Absences Due to Illness:
 
  • Parents must call Parker Performing Arts School at 720-709-7400, email attendance@parkerperformingarts.org or complete the form in the PPA App to report a child’s absence. Parents must compose the message with the student’s name, grade level and teacher, and the reason for the absence.
  • If the child will be absent for a planned period of time for medical reasons, the parent needs to call only on the first day of the absence, specifying the exact dates of the absence and the date that the student will return to school.
  • If a child has a communicable illness, parents should inform the Parker Performing Arts School office. Parents of other students will be notified when their children have been exposed to a communicable illness in the classroom if necessary.
 
Extended Absences Not Due to Illness:
 
  • Any absence beyond five (5) days must be pre-approved by administration two weeks prior to the beginning of the absence.
  • Parents must call Parker Performing Arts School at 720-709-7400, email attendance@parkerperformingarts.org or complete the form in the PPA App to report a child’s absence. Parents must compose the message with the student’s name, grade level and teacher, and the reason for the absence.
  • If the child will be absent for a planned period of time for medical reasons, the parent needs to call only on the first day of the absence, specifying the exact dates of the absence and the date that the student will return to school.
  • Because Parker Performing Arts School emphasizes classroom instruction within the context of a sequential and rigorous curriculum, regular attendance is a necessary component for success.
  • Although the student can make up the assignments, the benefit of a knowledgeable teacher teaching a class cannot be replaced by makeup work.
  • It is up to each teacher’s discretion on whether or not he/she will give assignments in advance for absences due to vacation.
  • Any student who is absent for ten (10) consecutive school days or 10 days total in one school year for any reason (unexcused) other than a documented medical reason may be considered withdrawn from Parker Performing Arts School.
 
Student Absences Due to Emergencies:
 
Due to the individual nature of student absences due to emergencies, these will be handled by the administration on a case-by-case basis.
 
Tardies
 
  • Attendance is taken promptly at 8:00 (5-8)/ 8:20 (K-4)
  • Parents need to sign in their child at the PPA office if arriving anytime after 8:20 A.M.
  • Students will be issued a tardy slip in the office to show to their teacher when arriving late to class.
  • A tardy is considered excused if a student is at an appointment and the parent informs the office of the appointment. Parents are urged to inform the office in advance of scheduled appointments.
  • Middle school students who accumulate 3 unexcused tardy slips or more in any month may be issued a detention. Additional detentions may result for every 3 unexcused tardies.
  • Students who accumulate 6 unexcused tardy slips or more will require a parent meeting with the Assistant Principal for being consistently late to school. Late arrival to class affects the learning and performance process for all students.